Hi there 👋

We've made an important update to how prices are displayed on variations.

What's changing

A new column showing the customer price inclusive of GST has been added, and the corresponding printed documents have been simplified for better clarity.

Why it matters

This change provides greater pricing transparency for your customers. By displaying the final price including GST directly on the variation document, you reduce potential confusion and ensure your clients have a clear understanding of the costs, leading to a smoother approval process.

Additional details

• In the variations screen, you will now find a new column titled Customer Price (Incl GST).
• On the printed variation document, the primary price column is now simply labelled Price and displays the GST-inclusive amount.
• The underlying calculations for job totals remain the same to ensure financial accuracy.

Getting started

No action is needed from you. This update has been automatically applied. You will find the new column and updated print format the next time you create or view a variation.

Rollout information

This enhancement was part of the June 2025 G.J. Software release. For more details, you can view the full release notes here.

Availability

This feature is now available to all G.J. Software users in Australia and New Zealand.

Hey there,

G.J. Software has key improvements! 🙌 We've focused on boosting your productivity and data accuracy:

• Smarter Phone Search: Find contacts more easily with flexible phone number formats, leading to quicker lookups & fewer duplicate entries.
• Reliable Job Info Access: Get to your job details even if Google Drive links are missing, ensuring uninterrupted access to critical information.
• Consistent Contract Calculations: Contract amounts on the Claims/Draws tab are now more consistently calculated, providing more accurate and reliable financial data.

We've introduced new features to improve resource allocation and communication across projects:

• Resource conflict highlighting: Tasks with overlapping resources across all schedules are now highlighted in red. An information icon allows users to view conflicting schedules and navigate directly to them, enabling quick identification and resolution of resource allocation issues.
• Estimator notifications: The system now sends notifications to Estimators via ToDo tasks and email when resources for job orders are updated or deleted. This keeps Estimators informed of changes that may impact their work.

Key points to note:

• For printed purchase orders, updates are not automatic; Estimators must make these changes manually.
• New ToDo Permissions have been added to Office Role Permissions. These need to be activated for the Estimator's user role to enable the notification feature.

These enhancements streamline resource management, reduce conflicts, and improve communication between team members working on different aspects of projects.

Release notes

We've rolled out several improvements to our Vendor Reports, offering greater flexibility and control over the information shared:

• Supervisor view option: A new checkbox in the Vendor Report allows switching to 'Supervisor' view. When selected along with 'Send to Sub-Contractors and Suppliers', the report displays Supervisor Name and Phone Number instead of Client Name and Job Number, enhancing privacy where needed.
• Streamlined reporting: Completed tasks and jobs are now automatically excluded from Vendor Reports, ensuring the focus remains on active work.
• Supplier exclusion feature: A new checkbox in Creditor/Supplier contact details allows you to exclude specific vendors from receiving Vendor Reports. This option provides more control over information distribution.

These updates allow for more tailored and relevant Vendor Reports, improving communication efficiency while maintaining appropriate levels of information sharing across your supply chain.

Release notes

We've introduced a new feature to address a common issue and improve document handling:

• Watermarked previews: Document previews now display a watermark, appearing diagonally across all pages and in front of the text. This addition helps prevent misuse of preview documents when sharing with clients.
• Affected documents: The watermark feature applies to the following document types: Sales Quotes Variation/Change Orders Job Orders Specifications

This update was implemented in response to instances where sales and variation quotation previews without quote numbers were being sent to clients, causing confusion and discrepancies between actual printed quotes. The watermark clearly distinguishes preview documents from final versions, reducing the risk of miscommunication and reinforcing proper document management practices within your organisation.

Release notes

We've added a simple yet effective feature to improve variation/change order tracking in Job estimates:

• Checkmark icon: When a user confirms a variation by double-clicking in Job estimates, a checkmark icon now appears in the 'Var' / 'CO' column.
• Easy differentiation: This visual indicator allows you to quickly distinguish between items from the original job estimate and those resulting from confirmed variations.

This enhancement provides at-a-glance information about the status of each item in your Job estimates, streamlining the review process and reducing the potential for oversight. By clearly marking confirmed variations, you can more efficiently manage changes and maintain accurate records throughout the project lifecycle.

Release notes

We've introduced a feature to give you more control over your communication with suppliers and creditors:

• Selective order distribution: A new 'Do not send Job Orders' checkbox has been added to Creditor/Supplier contact details.
• Default setting: This checkbox is unticked by default, maintaining your current distribution settings.
• Automated email filtering: When producing Job Orders, the system now automatically sends emails with the generated orders only to those Creditors/Suppliers who do not have this checkbox ticked.
• PDF generation unchanged: PDF files for Job Orders continue to be generated for all suppliers, regardless of this setting.

This new option allows you to fine-tune which contacts receive Job order emails, streamlining your procurement process and reducing unnecessary communications. By selectively excluding certain contacts from email distribution, you can ensure that Job orders are sent only to the most relevant recipients, improving efficiency whilst maintaining comprehensive records.

Release notes

We've enhanced the visual appeal of House and Land packages with a new feature:

• Expanded image options: Users can now add internal images from the Plan Bank to House and Land packages.
• Improved package presentation: This addition allows for a more comprehensive and visually engaging representation of the properties on offer.

By incorporating internal images, you can provide potential buyers with a more detailed view of the home's layout and features. This enhancement helps create a more immersive browsing experience, potentially increasing interest and engagement with your House and Land packages.

Release notes

We've made several updates to our reporting features to help you focus on current, relevant information:

• Completed jobs excluded: Tasks from completed jobs are now automatically excluded from key reports, including the Supervisor's Schedule, Per Supervisor Report, Vendor Report, and Simplified Chart for Multiple Job Report.
• Completed tasks hidden by default: Several reports now exclude completed tasks by default, including the Job Construction Schedule, Supervisor's Graphic Timeline, Supervisor's Schedule, Job Schedule Worksheet Summary, Per Supervisor Report, and Vendor Reports. A new checkbox allows you to view completed tasks if needed.
• Not Proceeding Jobs filter: The Job List Report in Jasper now includes an "Exclude Not Proceeding Jobs" filter checkbox. This option is ticked by default, allowing users with appropriate permissions to focus on active jobs.

These updates streamline your reporting process, making it easier to concentrate on ongoing work and active projects. By reducing clutter from completed or non-proceeding jobs and tasks, you can more efficiently manage your current workload and resource allocation.

Release notes

We've introduced a new capability to improve the management of Cost Centre Order (CCO) tasks in schedules:

• Clone CCO tasks: A new 'Clone' icon is now available for CCO tasks that are not 100% completed or marked as deleted.
• Easy task duplication: Cloned tasks are automatically added immediately after the original task in the schedule.
• Improved vendor reporting: Cloned tasks appear as separate entries in vendor reports, providing clearer communication with subcontractors.

This feature is particularly useful when a subcontractor needs to return to a site multiple times to complete work covered by a single job order. By allowing task cloning, you can now more accurately represent the actual work schedule while maintaining the link to the original job order.

Release notes